2019 Constitution & amendments
CONSTITUTION OF THE
WANDERERS RUGBY FOOTBALL CLUB
WINNIPEG, MB
Est. 1926
First written April 1974
Amendments 2002
Current Edition October 2019
Prepared by: Elizabeth Masi (Constitution is of seven pages in total)
With amendments by: 2019 WRFC Board of Directors
Danya Dziedic, President; Brittney Toews, VP; Camie Rettaler, Secretary; Matthew Fraser, Treasurer; Jessey Ternowetsky, MGRP Rep; Jamie Irvine, Fundraising Director; Melanie Spencer, Social Director; Turner Green, Publicity & Recruitment/WebMaster; Meagan Larocque, Publicity & Recruitment ; Elizabeth Masi, Alumni/Member at Large
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CONSTITUTION OF THE
WANDERERS RUGBY FOOTBALL CLUB
AMENDED AND REWRITTEN OCTOBER 2019
ARTICLE I
The name of the Club is to remain the “WANDERERS RUGBY FOOTBALL CLUB”, (WRFC)
ARTICLE II
CLUB OBJECTIVES:
To foster the growth, development, and promotion of the Club teams to play rugby football in the tradition and spirit of Rugby Football Union.
To foster and promote Club social life to the benefit of the membership and its community.
ARTICLE III
FULL MEMBERSHIP: shall be open to all. No membership may unreasonably be refused. Full membership will entitle holder to vote. Failure to pay levy, or dues assessed by the Club will suspend the members right to vote at both the Club Level and Rugby Manitoba, both general meetings and AGM.
ALUMNI MEMBERSHIP: may be open to all of legal age in the province of Manitoba. No membership shall be unreasonably refused. Alumni members shall have voting privileges equal to FULL MEMBERSHIP.
U18 MEMBERSHIP: may be open to any member of the MSRU. The annual fee will be at the discretion of the current WRFC Board of Directors. U18 members will vote once they have reached legal age in the province of Manitoba.
Note: ANY MEMBERSHIP may be expelled or suspended for any just cause upon a special meeting of the Board of Directors of the Club. The meeting must constitute a quorum of a minimum of 10 Club Members, with two-thirds majority of those present and voting will be required before any expulsion of suspension is effective - The decision to be duly given in writing.
ARTICLE IV
Officers to be elected to the Board of Directors (AKA Executive), at the WRFC Annual General Meeting (AGM) – any two officers may be combined, with no more than 13 elected officers
PRESIDENT (1) - WEBMASTER (1)
VICE PRESIDENT (1) - MEMBER AT LARGE (2)
SECRETARY (1)
TREASURER (1)
MGRP REPRESENTATIVE (1)
SOCIAL DIRECTOR (1)
FUNDRAISING DIRECTOR (1)
PUBLICITY & RECRUITMENT (2)
TOURS/TOURNAMENT DIRECTOR (1)
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Each Officer shall have one vote. The President will vote only in the event of a tie.
A quorum will constitute minimum six (6) Officers, excluding the President.
Board members, in good standing, not being able to attend meetings, may, in writing, proxy vote via email from their personal email address.
The affairs of the Club shall be administered by the elected Officers named in ARTICLE IV, hereafter know as the Executive (Board of Directors)
Selection of Club Coaches shall be the responsibility of the Club Membership. Selection shall be made from those who indicate to the Executive, either directly or through current registered Club Members, their desire to coach, either verbally, or in writing.
Any member in good standing as described in ARTICLE II, may hold office on the Club Executive.
ARTICLE V
The Executive shall administer all the affairs of the Club, and shall have full power to take such steps as it may consider expedient to the proper organization, promotion, safety, and control of the Club.
The Executive power shall extend to the raising of all funds to carry out its objectives, whether by borrowing, or in the issuance of debts, or as otherwise by being decided. Any extraordinary fiscal decisions shall be referred to the Club Membership for ratification by the Officers of the current Executive, with a minimum of 10 Officers
Extraordinary fiscal decisions shall be any sum exceeding five thousand dollars ($5000.00).
ARTICLE VI
Any vacancy occurring during any year in the Executive for any reason whatsoever, may be filled by a current Officer, until the next Annual General Meeting.
ARTICLE VII
At the Annual General Meeting of the Club, the following shall be the Order of Business:
Identification of membership
Minutes of the preceding AGM
Business arising from minutes
Unfinished Business
Treasurer’s Report
President’s Report
Election of Officers (Executive/Board of Directors)
New Business
Amendments to the Constitution
Adjournment
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ARTICLE VIII
President
Shall be Chairperson of all Executive and Club AGM
Shall be responsible as Chief Administrative Officer for the organization of the Club and the performance of the elected Executive Officers of the Club
Shall communicate to the Executive, the direction of the Club and the main and secondary focuses
Shall delegate duties to appropriate executive officers
Shall check and keep executive officers on task
Shall recommend the replacement or substitution of any Executive Officer who may be unable to perform, for whatever reason, and any duty he/she has been called upon to discharge.
Shall maintain control of the Club and its direction.
Shall be a two year term, staggered with the Vice President position
VICE PRESIDENT
Shall perform those duties designated by the President when required, and shall act as President in his/her absence
Shall assist other Executive Officers and members when called upon.
Shall be the liaison to all Corporate Sponsors
Shall be the Liaison for Club game kit/or delegator.
Shall be a two year term staggered with the President
SECRETARY
Shall be responsible for Club correspondence and reporting.
Shall give notification of all meetings minimum five days in advance by written notice, although telephone or texted notification under situations they seem of extraordinary, will be acceptable.
Shall draw up an agenda for each meeting, and prepare the minutes there from. Minutes of all meetings may be distributed at the discretion of the Executive, and are available to all Members in good standing
Shall maintain, with the cooperation of the Executive, the “master club membership”, which shall include each members status
Shall be a one year term
TREASURER (1)
Shall maintain the Club financial books accurately
Shall provide Income Statements at all Executive meetings - which will include: Balance; New Revenue; New Expenses since previous Executive Meeting
Shall keep track of all fundraising events
Shall assist in all social events in areas such as cash flow and tickets
Shall set Fiscal Budget for the upcoming year once elected, to present at First Executive Meeting after the AGM of the Club
Shall provide complete Revenue/Expense Statement at Club AGM
Shall keep track of all merchandise inventory
Shall be a two year term
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MAPLE GROVE RUGBY PARK REPRESENTATIVE (1)
Shall attend all MGRP meetings (approx.1x/month)
Shall vote on all matters raised at MGRP meetings, as a shareholder or otherwise
Shall get club position on all issues (ie. Bar prices; shareholder agreements; promotions; policies concerning hall rentals and other outside renters of all spaces both inside and outside on MGRP grounds)
Shall be a one year term
Social Director (1)
Shall organize events and social activities during the year. In carrying out this duty- things to consider: Wide variety of club members interests; Enough advanced planning to properly organize the activity and inform all members – plan three months out, promote minimum one month from date
Delegate tasks to team members and all Membership when necessary
Cost must be covered by the participants, or ticket sales to cover said costs, with minimum final cost to the Club
Communication with all the club and the Executive is crucial
Samples of possible events: Team Rookie Party; Year End Banquet; BBQ/Picnic; Dedication Party; Sports activities; Try Rugby Day-April (new as of 2018)
Shall be a one year term
Fundraising Director (1)
Shall organize and coordinate fundraising efforts of the Club – minimum of two per year
Shall work with the Treasurer when setting budgets and terms
May work with Social director from time to time pending overlap of events
Shall communicate and delegate event tasks to all Membership
Until other outside fundraising efforts are given by Rugby Manitoba, main focus of fundraising will be 50/50 raffles and Rumour’s Comedy Club; with options of Grey Cup Tickets; food or service fundraisers (MB Lotteries Bingo obsolete 2018; Toledo Foods obsolete/Toledo stopped their fundraising sales option)
Shall be a one year term
TOURS & TOURNAMENT DIRECTOR (1)
Shall be responsible for all contacts with other teams concerning tours or location of tournaments
Shall be responsible for all tour/tournament arrangements including: Coordination of transportation for out of town venues; securing of players accommodations; handling of all tour/tournament money
Shall work with an Executive appointed committee for any overseas or long distance tours – to ensure the tours success
Shall be a one year term
PUBLICITY & RECRUITMENT (2)
Shall record full name and contact information of all new inquiries
Shall distribute contact lists as necessary
Shall organize clinics (i.e., Try Rugby Day) to encourage new players, with Social Director
Shall produce Team/Club posters and other PR materials to be made available to all members to encourage wide distribution
Shall be a one year term
WEBMASTER (1)
Shall update under direction of the Executive, during their one year term
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MEMBER AT LARGE (2)
Shall take on tasks and committees delegated by other Officers, during their one year term
ARTICLE IX
TEAM CAPTAIN
There shall be one team captain per team for each Division fielded
Shall be responsible for team discipline “on and off” the field, with their respective coaches
Shall be responsible to the Club Executive and their team coaches for the performance on the playing field
Shall be the embodiment of team etiquette, attitude, philosophy, morale, and provide visible leadership to all the Club playing sides
Shall be responsible in conjunction with their coaches for a progressive and effective training schedule
Shall be a non executive position
TEAM VICE CAPTAIN
There shall be one team vice captain per team for each Division fielded
Shall perform the duties of the Captain in the event of the Captains absence
Shall be a non executive position
TEAM COACH
There shall be one, or maximum of two team coaches per Division fielded
Shall be responsible to the Club Executive and their teams for their performance on and off the field
Shall have a minimum of Level 1 NCCP with Community Coach certification in Rugby
Shall be registered yearly, as a coach under Rugby Canada Insurance by-laws
Shall be remunerated for their registration costs before the end of each playing season, total remuneration decided by the Executive based on current registration fee guidelines
Shall be a non executive position
TEAM EQUIPMENT MANAGER
There shall be one team equipment manager per team for each Division fielded
Shall be in charge of all equipment necessary for the functioning of training and game day through the collective effort of the team coaches and the Executive
Shall submit an inventory of all available equipment 4 weeks from Club AGM
Shall be a non executive position appointed each year by team coach and captain
TEAM SELECTION
Team selection shall be a group effort of the Team Coach, Captain, and Vice Captain of each Division Fielded
WEBSITE
The Club website is www.wanderersrfc.club, and is the official domain, owned by the Club, as of April 2019
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ARTICLE X
TEAM COLOURS
Primary – Kelly Green & White
Alternate-Grey/Kelly Green/Black/White
ARTICLE XI
AMENDMENTS TO THE CONSTITUTION
Shall may only be made at the AGM
Shall not be accepted from the floor of the AGM
Must be sent to the Secretary thirty (30) days prior to the AGM
ANNUAL GENERAL MEETING (AGM)
Shall be held with a minimum quorum of a minimum 10 Members
Shall be held a minimum of two weeks prior to, or post date of the Rugby Manitoba AGM